Today marks an important milestone in Gem's journey. Since our founding, we've helped thousands of customers transform how they attract and engage talent. Now, we're taking the next step by bringing together everything recruiting teams need — from sourcing and CRM to ATS and analytics — into one AI-powered platform.

Ready to see what an AI-first all-in-one recruiting platform can do for your team? Request a custom demo.

Want to see the product live in action? Sign up for our next demo-day webinar where we’ll do an in-depth look into Gem’s AI-first all-in-one recruiting platform!

In this post, we'll cover all the details:

1. The three forces reshaping recruiting today

2. Why we built an AI-first all-in-one recruiting platform

3. What an AI-first all-in-one recruiting platform looks like

4. Where we go from here

This isn't just a new feature or product launch. It's a fundamental shift in how recruiting technology should work. For too long, Talent Acquisition teams have been drawn to singular-point solutions to focus on solving one problem well. But this approach has created a fragmented landscape of tools that's hurting recruiting teams. That's why we're taking a different path. We believe teams shouldn't have to juggle multiple disconnected tools or sacrifice efficiency for functionality. They shouldn't have to choose between powerful AI and an integrated workflow. That's why we've rebuilt Gem from the ground up as the industry's only AI-first all-in-one recruiting platform.

To understand why this matters, let's look at the major forces reshaping recruiting today:

The three forces reshaping recruiting today 

1. Proactive hiring is no longer optional

Ten years ago, companies could reliably build pipelines by opening a job req, posting on LinkedIn, and waiting for applications to roll in. That approach no longer works. In today's knowledge economy, people are the single most important factor in company success. Hiring the right talent is more critical and challenging than ever.

Traditional ATSs were built for a different era when companies could wait for candidates to come to them. However, the best candidates rarely apply. According to LinkedIn, 70% of the global workforce is passive talent who aren’t actively looking for new opportunities. In fact, a sourced candidate is 5x more likely to be hired than an inbound applicant, validating that some of the best talent out there is not actively looking for a job.

Modern recruiting is more like sales and marketing, requiring teams to proactively identify and engage talent. Companies now spend billions on top-of-funnel recruiting activities, yet most teams still lack the tools to effectively source, nurture, and track relationships with passive candidates.

2. Tech stacks are breaking under their own weight: 

To solve these challenges, many TA teams started adding specialized tools to address each problem as it arose. The recruiting technology landscape has exploded from 160 vendors in 2015 to over 550 in 2024, and our customers have mentioned that their recruiters are now juggling between 10 and 20 recruiting tools daily.

This proliferation has created a perfect storm of inefficiency:

1. Disconnected systems create data silos, coordination challenges, and incomplete candidate profiles. 

2. Teams waste hundreds of thousands of dollars on redundant tools while still missing key capabilities. 

3. Recruiters spend hours switching between systems instead of building relationships

4. Poor integrations mean constant manual data entry, which in reality means unreliable data. 

The impact goes beyond just wasted time and money.

While the explosion of recruiting technology has brought a lot of powerful features to recruiting, it has also led to more chaos — so it’s no surprise to us that a recent survey by Capterra pointed out that 83% of TA & HR leaders plan to consolidate software in the next 12 months

3. AI is transforming how teams hire

AI is rapidly disrupting the recruiting industry, with 58% of TA leaders saying AI is vital to meeting their objectives. And it's easy to see why — recruiting is uniquely suited for the latest generative AI with its wealth of text-based data, from resumes and job descriptions to interview feedback and candidate communications.

The demand for AI is real — compared to 2021, the average recruiter in 2024 handled 40% more job requisitions and 2.7x more applications. Every recruiting team is looking to AI to automate manual work, especially as they're being asked to do more with less. 

However, standalone AI solutions can't see the complete picture. They don't know if a candidate was previously interviewed, attended a recruiting event months ago, was reached out to by someone else on the team five months ago, or was referred by a current employee. The hard part of building effective AI isn't the algorithm — it's giving the AI the right context to be effective. Real AI value comes from understanding the full candidate's history and relationships. You wouldn't want an AI sourcing tool reaching out to candidates your team rejected last month, or sending generic messages that ignore past interactions. In fact, LinkedIn’s Future of Recruiting 2025 report highlights that 42% of recruiting professionals are worried about AI accuracy. That's why AI needs to be built into the core platform, not bolted on as an afterthought.

Why we built an AI-first all-in-one recruiting platform 

Most recruiting tools focus on solving one problem well. But we've seen firsthand how this creates more problems than it solves. Our core premise is simple: having multiple products working better together in one platform helps teams work more efficiently.

When all your products share the same foundation, you get a single source of truth for candidate data. Recruiters learn one system instead of ten. Administrators manage one set of permissions instead of dozens. Perhaps most importantly, all your data is one system without any need to resolve discrepancies. You can confidently pull metrics across the funnel to monitor pipelines, identify process bottlenecks, forecast hiring, and demonstrate your team’s impact. 

But the real game-changer is how this impacts AI. Gem AI can not only search across 650M+ public profiles, but it also has access to your complete recruiting dataset. It knows who you've spoken to, who's applied before, and how those interactions went. This means we can recommend candidates based on meaningful past interactions, avoid duplicative outreach to those already in process or recently rejected, surface potential silver medalists at the right time, and personalize engagement to each candidate's unique career journey and recruiting experience.

This consolidation of tech also delivers immediate business impact for Gem customers. 

• Teams save 30-50% on technology costs by eliminating redundant tools and optimizing for one platform.

• They reduce their spend and reliance on expensive sources of talent by using AI to search for 100s of millions of public profiles, including those that already exist in your talent database.

• And because everything works together, they save countless hours previously spent switching between systems and manually transferring data.

What an AI-first all-in-one recruiting platform looks like

With multiple products across the recruiting process, Gem AI is integrated into every workflow. As we invest in our platform, our vision is that AI will be part of virtually every product and feature in Gem. Here's what your journey in Gem can look like: 

Start your day by reviewing new incoming applications 

Gone are the days of scanning hundreds of resumes manually. Import your job description and intake notes and watch as Gem suggests 5-10 criteria and immediately gets to work ranking your inbound applicants. Gem provides reliable match scores and summaries based not just on the resume, but on your complete history with each candidate. Bulk actions help you move candidates forward while automatically logging all the context your team needs.

Rediscover additional qualified talent that you already know

Beyond the candidates applying today, your ATS and CRM are a goldmine of candidates who could be perfect for new roles. Gem applies those same criteria from application review to automatically surface potential silver medalists from your ATS and CRM, complete with their past relationship history — including emails, applications, and scorecards — so you can determine if now is the right time to engage.

Augment your inbound and rediscovery with AI Sourcing

When it comes to sourcing external talent, Gem AI helps you search our database of 650M+ public profiles to find talent that best matches your requirements — again, while maintaining fidelity with your application review and rediscovery search parameters. This helps teams avoid starting from scratch or paying for expensive agencies. Better yet, it flags candidates you've already spoken to or recently rejected, so you're not duplicating work or hurting your talent brand. Think of it as your own AI-powered talent search engine.

When it’s time to engage, AI can help you personalize

Once you’ve found promising talent, Gem automates personalized outreach sequences based on each candidate's unique characteristics. Our AI speaks to a candidate’s accomplishments and career journey in a way that resonates — which is why recruiters using Gem AI in their outreach achieve 30-40% higher response rates. It also factors in all of the historical touchpoints you’ve had with someone to craft the perfect message.

Effortlessly schedule candidates that enter the process

Scheduling doesn’t need to be as painful as it is today. With intelligent recommendations that take into account multiple variables like time zones, interviewer preferences, and load balancing, teams can speed up their hiring process by scheduling interviews that work for everyone and take less time to coordinate. This removes the back-and-forth that often slows down recruiting processes and creates a better candidate experience.

Summarize feedback for quick review and future conversations

Manually cleaning up interview notes is a thing of the past. Gem automatically generates scorecard summaries based on interview notes, with all feedback logged directly into candidate profiles for easy access. This context becomes invaluable not just for current decisions, but also years down the line when evaluating past candidates for new opportunities. Hiring managers and recruiters can quickly review complete interview histories to make better decisions about re-engagement.

These capabilities add up to a real impact.

Where we go from here

The way companies hire is fundamentally changing. Teams can no longer afford to piece together fragmented solutions or rely on manual processes. They need a platform that's as sophisticated and data-driven as their hiring strategies need to be.

This is just the beginning of our vision for an AI-first all-in-one recruiting platform. As we continue to invest in our platform, we'll keep pushing the boundaries of what's possible when AI and automation are built on top of unified candidate data. Some of the immediate items on our roadmap include: 

• Talent market insights: Get tailored heat maps on labor markets to make informed decisions on where to recruit talent. 

• Integration of more data sources: Adding more public talent profiles to our AI Sourcing product to help you expand your available pool of talent.

• Additional AI engagement: Personalize your outreach even more with AI that can summarize resume strengths, previous interactions, past applications, and more.

• Expanded ATS ecosystem: Embed more of your favorite tools like Metaview, Brighthire, TeamOhana, Candidate.fyi, Enboarder, and more!

• Enhanced stage transitions: Automate more workflows based on stage transition, source type, and more.

• Candidate portal: Design customizable and branded landing pages including candidate’s interview schedule, ability to request reschedules, company collateral

• Candidate experience and hiring manager surveys: Gather actionable feedback on your recruiting process from both sides of the aisle.

We're excited to partner with forward-thinking companies who share our belief that recruiting technology should make teams more effective, not more complex. Ready to see what an AI-first all-in-one recruiting platform can do for your team? Request a custom demo today.

Want to see the product live in action? Sign up for our next demo-day webinar where we’ll do an in-depth look into Gem’s AI-first all-in-one recruiting platform.